SUMMARY:

Provides all administrative assistance receiving, monitoring, updating, and closing of work Orders from / to Quality Control, maintaining proper records and all paperwork.

INDEPENDENCE OF OPERATION AND ACCOUNTABILITY:

• Reports to and receives work direction from Technical Assistant.
• Works to establish procedures by the shop section and division.
• Accountable for the accuracy of the maintenance of records.

CONTACTS:

Maintain daily contact with the immediate Supervisor for work assignments.

PRINCIPLE RESPONSIBILITIES:

• Reviews work order from Quality Control.
• Maintains a logbook of all work orders received for the shop.
• Provides information on the status of work order to the Technical Assistant.
• Update the work order for closing and ensure that, work performed is identified in detail in the work order, man-hours are recorded and no outstanding spare parts request is pending against the work order.
• Submits all work orders for updating/closing to Quality Control.
• Establish and maintain equipment history files, recording details of work performed by the shop.
• Carries out other related duties such as preparing reports and drafting correspondence, making spare parts requests, store requisition, petty cash requests and other day-to-day required paperwork.

JOB KNOWLEDGE / EDUCATION:

• Completion of Secondary Education (12 years).
• 2 years experience in workshop administration most especially related to work order systems.
• Good computer knowledge in software such as Windows, Ms. Office, etc.
• Skilled in getting a proper part numbers from parts books and giving technical guidelines to shop people by referring to the shop manuals.